Corrigendum to SOP for GDS Online Engagement Process (Dated 21.03.2025)
Introduction
SOP Corrigendum dated 21.03.2025 is an official amendment issued by the Government of India, Ministry of Communications, Department of Posts (GDS Section). It modifies certain provisions of the Standard Operating Procedure (SOP) for the Gramin Dak Sevak (GDS) online engagement process (Schedule-I, January 2025). The corrigendum specifically updates Para 1(vii), Para 2.1(i)(d), and Para 2.2(i) of the original SOP, clarifying procedures for document verification, provisional engagement, and joining formalities.
This note provides a detailed breakdown of the corrigendum while incorporating SEO-optimized keywords to enhance searchability for stakeholders, including GDS aspirants, Verification Authorities (VAs), Engaging Authorities (EAs), and administrative officials.
Key Modifications in the Corrigendum
1. Document Verification Process (Para 1(vii))
Dialogue Box System for Verification
After uploading documents, a new portal page opens with two options:
- <Tallied> – If the application data matches the submitted documents.
- <Not Tallied> – If discrepancies affect merit.
Remarks must be recorded for transparency.
- Provisional selection requires using <Tallied> with relevant remarks.
Verification Status Update
- Once verified, status changes to "Document uploaded and verification completed."
- A Document Verification (DV) letter is generated and given to the candidate.
Reversal Window for Corrections
- VAs can correct errors within two days after the verification deadline.
Critical Note
Non-acceptance of candidature by the Divisional Head excludes candidates from further processing.
2. Provisional Engagement & Joining Process (Para 2.1(i)(d) & Para 2.2(i))
System-Generated Offer (PE-OFFER)
Sent via email/SMS upon candidature acceptance.
Candidates must complete joining formalities within 30 days, including:
- 3-day basic training
- Accommodation arrangement
- Failure to comply results in cancellation, and the post is offered to the next candidate.
Provisional Engagement Order (PE-ORDER)
Generated after training completion.
EA must update joining details in the portal.
Conclusion
The SOP Corrigendum (21.03.2025) refines the GDS engagement process, emphasizing document verification accuracy, provisional engagement timelines, and strict adherence to joining formalities. By integrating SEO-friendly keywords, this note ensures better accessibility for stakeholders searching for GDS recruitment updates, verification rules, and compliance guidelines.
Extract of the Corrigendum:
No.17-02/2025-GDS
Government of India Ministry of Communications
Department of Posts (GDS Section)
Dak Bhawan, Sansad Marg,
New Delhi-110 001 Dated: 21-03-2025
CORRIGENDUM
Subject: - GDS online engagement process Schedule-l, January-2025 - Standard Operating Procedure (SOP) for pre and post engagement activities-reg.
In partial modification to the SOP issued vide this office letter of even number dated 06.03.2025, para 1 (vii), para 2.1 (i) (d), Para 2.2 (i) of the SoP may be read as under:-
Para 1. (vii) (a)
After uploading the documents, a new page gets opened in the Portal, where options for accepting/rejecting the candidate with following dialogue box will be displayed and accordingly, VA will select the applicable dialogue box and relevant remark and save/update the page.
Dialogue Remark
<Tallied> If online application data tallied with documents produced.
<Nottallied> If the entries fed in the portal are found mismatch with that of mentioned in the original document effecting the merit.
* Provision is available for recording remark
In case of provisional selection/selection with under taking VAS will use the dialogue box <Tallied> and select the related remarks to be printed on the document verification (DV) letter.
(b) Upon completing the process mentioned in Para vii (a) above, the verification status would be changed to "Document uploaded and verification completed" against the <Registration No.> in the document verification page. A button will be displayed against the <Registration No.> to download the document verification (DV) letter. The VA will download the Documents verification letter and a signed copy will be given to the candidate for her/his record. Simultaneously, the VÃ will require to Accept/Reject the candidature in the portal for all category of candidates for further processing by the concerned Engaging Authority.
(c) At this stage a reversal window to correct the errors made in verification will also be available to the VA, which can be used in case of any error made physical verification. This reversal window is available till two days after the last date fixed for verification of documents.
Note: This step (Acceptance/ Rejection of Candidature) by the VA is very important. In case of non acceptance of candidature of successful candidate by Divisional Head, the details of the candidates will not be available in the EA module for further joining process.
(d) Upon accepting the candidature, a system generated Offer of provisional Engagement (In short- PE-OFFER) will be sent on the registered emails (and information through SMS) of the candidate. (e) The candidate will have to report the Engaging Authority to complete the joining formalities, including 3 days basic training and arrange accommodation within a period of 30 days. Failure to complete these formalities or not joining there after due to any reason whatsoever would invite cancellation of the candidature immediately, on expiry of the said stipulated period of 30 days and the post will be offered to the next candidate.
(f) After acceptance of candidature, the details of the candidates will now be moved in the concerned EA Module. In case of ABPM/Dak Sevak, the accepted candidates' details will be moved to the concerned SDH login for further joining process, explained in para 2 below. In case of BPM, the joining process as given below in para 2 will be carried out by the Divisional Head.
(g) Upon acceptance of the candidature the SSE marksheet documents will also move to the concerned Circle login simultaneously for verification through API Setu Portal/issuing authorities of educational board by the concerned Circle office only, as part of post-engagement activities in the manner explained in Para 3 below. System will show a message "Documents submitted successfully to Circle office for verification". The status of the submitted document can be checked in the MIS report by the EA.
(h) After that the Divisional Head will take a printout of the application of the all category of GDS candidate from GDS Online portal and keep the same in personal file (PF) along with Xerox copy of all the relevant documents produced by the candidate.
(i) In case of ABPM/Dak Sevak, list of such candidates with their respective PF will be sent to the EAs for carrying out subsequent activities as per para -2 by the EA (i.e. Sub Divisional Head).
Para 2.1 (i)
(d) After updation of completion of 3 days pre-engagement basic training, provision to generate order of provisional engagement (PE-ORDER) will be enabled in the system. The candidate will be engaged provisionally and the PE-ORDER generated through system will be issued immediately to candidate by the EA. The EA will update the details of date of Joining of candidate in the portal. Para 2.2.
(i)Fails to complete the joining formalities (i.e., basic training, accommodation arrangement etc.) within stipulated period (i.e. 30 days from the date of PE-OFFER).
The rest of the content of the SOP will remain unchanged.
Digitally signed by RAVI PAHWA Date: 21-03-2025
Pahwa) Director (GDS)
Tel. No. 011-23096629 Email:-adggds426@gmail.com
To
1. All Chief Postmasters General
2. General Manager, CEPT Bangalore/CEPT Unit at Hyderabad.
Keywords:
- GDS Online Engagement Process 2025
- Gramin Dak Sevak SOP
- Department of Posts GDS Recruitment
- GDS Document Verification Rules
- Postal Department Corrigendum 2025
- GDS Provisional Engagement Letter
- GDS PE-OFFER and PE-ORDER
- GDS Joining Formalities Deadline
- GDS Verification Authority Guidelines
- GDS Online Portal Updates
- How to check GDS document verification status?
- What happens if GDS candidature is rejected?
- Last date to correct GDS verification errors
- GDS 30-day joining rule explained
- GDS training and accommodation requirements
GDS applicants, postal department employees, and administrative staff. Search Intent: Clarifications on document verification, provisional engagement, and joining rules. "GDS Online Engagement Process 2025" "What is the GDS 30-day joining rule?" "2-day reversal window for corrections" , India Post GDS Recruitment
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