Cheque Clearing Instructions EOY FY 2024-25 in Post Offices

Cheque Clearing Procedures for PO Savings, PPF, and SSA Accounts (EOY 2025)

Introduction

The End-of-Year (EOY) cheque clearing instructions issued by the Department of Posts (India Post) for Savings Accounts (POSA), Public Provident Fund (PPF), and Sukanya Samriddhi Accounts (SSA). The guidelines clarify procedures for cheque deposits, account postings, and operational protocols for 31.03.2025, even if it is a holiday.

This note provides a detailed breakdown of the instructions to enhance visibility for post office staff, account holders, and banking service users.

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Key Instructions & Procedures

1. Cheque Clearing Timeline

• Cheques scanned on 29.03.2025 will be cleared on 31.03.2025.

• Critical Deadline: All PPF/SSA cheque postings must be completed within the same financial year (by 31.03.2025).

2. Role-wise Responsibilities

Account Type	Responsibility	Keyword
PO Savings (POSA)	Nodal office (Chennai GPO) posts cheques; no role for local post offices.	POSA cheque clearing process
PPF/SSA (Existing)	Local post offices must post amounts by 31.03.2025 (even on a holiday).	PPF cheque deposit deadline 2025
PPF/SSA (New)	Accounts can be opened within 30 days with a backdated value (no 31.03 action).	New PPF account backdating rule

3. Operational Protocols for 31.03.2025

• Mandatory Attendance: Post offices handling PPF/SSA cheques must operate on 31.03.2025 (holiday).

• System Access:

  • User IDs disabled after HISCOD execution on 29.03.2025.

  • Also read :Finacle Timed out & you will be logged out Issue Fix

    CPCs must re-enable access for EOD teams on 31.03.2025.

• Customer Advisory: Use NEFT/RTGS for PPF/SSA deposits to avoid delays.

4. Transit Period & Circle-Level Decisions

• The acceptance date of cheques depends on transit time between scanning and accepting offices (determined by Circle-level authorities).

In accordance with the EOY instructions, cheques scanned on 29.03.2025 will be cleared on 31.03.2025.

2. As per the cheque clearing procedure,

(a). All the cheques accepted for deposit in PO Savings account shall directly be posted in POSA by the nodal office viz. Chennai GPO. There is no role for any post office.

(b). Cheques accepted for deposit in PPF/SSA are to be posted by the offices concerned with in the same financial year i.e. on or before 31.03.2025. Post offices concerned have to post the cleared amount in the PPF/SSA accounts.

(c). New accounts are to be opened by the post offices concerned if the cheques accepted for new accounts. New account opening may be done even after EOY within 30 days with the back value date of opening of account. Hence, in this case, post offices need not to attend on 31.03.2025.

Also read :Calculate SSA Default Amount in Finacle

3. Accordingly,

(a). The post offices which are required to post the cheques related to existing and new PPF/SSA accounts should attend the office on 31.03.2025, though it is a holiday and as the PPF/SSA cheques are to be posted within the same financial year and post the cheques in co-ordination with CBS-CPC, CEPT and EOD Teams.

(b) User IDs will be disabled on execution of HISCOD by PO on 29.03.2025. For enabling Users on 31.03.2025, CPCs may address User ID and EOD team 

(c) The customer may be advised to use NEFT/RTGS services for depositing in PPF/SSA.

(d). Depending on the transit period between the offices accepting the cheques and offices scanning the cheques, the date of acceptance of cheques may be decided at Circle level.