Rulings on Issuance of ID cards in Department of Posts

177. Cases of issue of cards to categories of staff other than those mentioned above should he referred to the Director General by the Superintendent Postal Stores Forms and Seals, Aligarh.

These cards will be issued by Heads of Circles, Superintendent Sr. Supdt of Post Offices, Superintendent/Sr. Supdt, R. M. S., 1st Class Postmasters, and other supervising officers of comparable status to the officials working under them. The blank forms of these Identity Cards will be treated as articles of stock and procedure laid down in the rules must be observed. The issuing authorities will also maintain a Register of Departmental Identity Cards in the following form prepared in manuscript.

3. The normal life of a card will be four years, but Identity Cards need not be renewed every four years, if the card is in satisfactory condition and the photograph is not faded.

4. The cost of the photograph of the prescribed size (two copies) should be bome by the Department for the first issue of an Identity Card. In case of its replacement before the expiry of four years from the date of issue, due to loss or damage to the Iddentity Card, the cost of the photograph (two copies) of the prescribed size, will be borne by the official concerned; in addition the official will be required to pay Rs. 2 (rupees two) as cost of the Identity Card lost or damaged, requiring replacement. Both copies of the photograph should bear on the front side the dated signature of the official concerned. One such copy of the photograph should be pasted on the Identity Card at the proper place and the other copy affixed to the "Register of Identity Cards Issued" in Column 5. The copy of the photograph affixed to the Register should also bear on it the signature and designation of the issuing authority.

5. When the holder of an Identity Card retires, quit service, is dismissed or is promoted to a Gazetted rank or is transferred to a post not requiring the possession of an Identity Card, the Identity Card should be returned to the issuing officer, similarly an Identity Card replaced by a new one should be returned to the issuing officer. When the holder of an Identity Card is transferred from the jurisdiction of one issuing authority to that of another he will present the Identity Card to the latter at the earliest opportunity for endorsement. The entry against appointment held will be corrected. If necessary, and the correction will be attested by the authority who will enter the particulars of the Identity Card in red ink in the register of Identity Cards issued and note under Column 5 (space for photograph), the name and designation of the authority whom the card was issued as also the date of the endorsement.

6. The officials to whom the Identity Cards are supplied will be responsible for their safe custody and for preventing their misuse by unauthorised persons Losses should be immediately reported to the issuing authorities who should report it through the Head of the Circle to the Director General.

7. If an Identity Card reported lost is subsequently found, this fact should also be reported to the issuing authorities and the Director General (through the Head of the Circle). If, in the meantime, a duplicate has been issued. the fee for the duplicate will not normally be refunded.

8. The forms will be printed by the Government of India Press at Kolkata and supplied to the Postal Stores Depots as per demands made by them.

Register of Identity Card for Departmental Officers issued by

On issue

......(Name of the Issuing Authority)

1	No
2	SI No of Identity Card
3	Name and designation of the official to whom issued
4	Date of issue of Identity Card
5	Space for pasting the photograph
6	Dated signature of the insure authority
7	Date of return
8	Cause of return
9	Date of intimation of loss
10	Dated signature of issuing amtendy
11	Date of credit of cost of card and photograph for of a fresh one
12	Date of ISSUE of a fresh card
13	SI. No of the Identity Card issued in replacement
14	Dated signature of the issuing authority
15	Date of destruction of the card replaced
16	Signature of the inspecting officer destroying the card
17	Remarks