Procedure to renewal of Franking License of RMFM in Department of Posts

Renewing a Franking license

• A license renewal request can be generated or executed for any of the four license types.
• An active renewal fee deposit transaction needs to be present in the system to renew Franking license.
• The date of license renewal is the next calendar date of the license’s earlier expiry date and the new date of expiry will be auto generated according to the DoP clause.
• If the date of renewal if is less than 30 days of expiry date then charge is Rs.475 else Rs. 375 is the renewal fee

Accessing Renewal of a Franking License

License renewal is a module of the Franking system. You can access it using Internet Explorer 7.0 or higher. Franking operations can be accessed and used only by the users authorised by the System Administrator. The System Administrator assigns a unique user ID and password (generally in the form of digital signature) to each user  to prevent unauthorised access to the system.

To access the License renewal you need to know about the following processes:

Logging on to the Franking System

To access License Renewal, log on to your user account in the SAP logon pad and logon to franking system using your User Id and password

Accessing the System

New Scenario

Reason :When the request is not generated at PORTAL and it is generated by the licensing authority under the new scenario based on the physical documents received

Execution : Select the NEW option from the drop down menu of the LICENSE RENEWAL SCREEN.

Follow the steps of execution as shown

Open Scenario

Reason :When the request is generated by the Franking machine user on the PORTAL, a request is generated in the system for Licensing authority to take action upon

STEP 1:

• Document Status Update  
• Select the document type and customer details for which the document’s received status has to be updated by Licensing authority, using the Document Status Update menu tree item.

STEP 2: 

• License Renewal Procedure 
• Follow the steps to update the documents received status.
• Select the OPEN option from the drop down menu of LICENSE RENEWAL screen Follow the steps of execution as shown.

Procedure

1. Start the transaction using the menu path or transaction code ZMOFKG

2. Click Maximize button

3. Click License Renewal

4. As required, complete/review the following fields:

• License Identifier 
• Licensing Authority Division 
• Customer Reference Number
• Licensing Authority Division

5.Click open.

6. Click Submit

7. Click Address Details-Licensee.

8. Click Other License & Slogan Details.

9. Click License Verification.

10. As required, complete/review the following fields then Click satisfied label

• Name of Applicant / Firm
• Whether the firm is registered under The Indian Companies Act
• Exact Location of the Premises
• Whether It is a Single Owner or A Partnership Firm
• If It is a Partnership Firm the Name and
• Residential Address of the Partners with Signatures
• Verification Status
• If It is an Export House Case No. of the
• Reserve Bank and Period of Validity (Attach Photocopy.)
• If It is a Travel Agency Authority No. of The Ministry of Labour (Attach Photocopy)
• Tenancy Proof of The Premises Under Occupation (Attested Copy of latest Rent Receipt / Rent Deed to be Supplied).
• Name and Address of Bankers and Period from which holding the account
• Income Tax Permanent Account Number of the firm, If Any
• Full Name and Permanent Address of the person with specimen signature whois authorised to Act on Behalf of the Firm, If Any
• Verification Status

• Sales Tax No., If Any

• Nature of Business.

11 Click Validate.

12. Click Renew License.

13. Click yes button.

14. Double-click check box.

15. Click Proceed to Document Upload button.

16. Click Browse button.

17. Click upload.

18. Click submit.

19. Click yes button.

20 Click Check box.

21. Click back.

22. Click exit.