Register of Verification Memos for Withdrawal of Rs. 10,000/- and above at Branch Post Offices

When a cash withdrawal of Rs.10,000 or more is made from a savings account at a Branch Post Office, the Account Office must prepare a verification memo. This memo will be assigned a serial number, starting from 1 on April 1st of each year.

The verification memo must be sent to the concerned Sub Divisional Inspector of Post Offices, ASP, or Public Relations Inspector on the same day. They will verify the withdrawal by contacting the depositor and send a reply to the SPM/APM concerned after filling up and signing the reply half of the verification memo.

The verification memos should be returned to the SO/Head Office within 10 days if the depositor's residence is within the jurisdiction of a Public Relations Inspector, and within 30 days in all other cases.

The Postmaster will review the register on the 16th and last day of the month and issue reminders for cases where a reply is not received within the specified timeframe. If no reply is received, the Postmaster will report the case to the Superintendent of Post Offices for necessary action.

If the verification result is unsatisfactory, the SPM/APM will report the case to the Divisional Superintendent for further action.