Common Errors in Daily Transaction Reports(DTR) in Post Offices

The following are frequent mistakes found in daily transaction reports:

1. Incomplete Closing Balance: Failing to record the total closing balance in both words and figures.

2. Excess Cash Retention: Holding excess cash without proper liability or justification.

3. Insufficient Cash Reporting: Failing to provide reasons for retaining excess or short cash compared to the minimum authorized balance.

4. Mismatched Closing Balances: Discrepancies between the physical daily account closing balance and the actual closing balance generated in the RICT device.

5. Incorrect Authorized Balance: Recording the wrong authorized balance for the Sub Office/Branch Office.

6. Incorrect Date Stamp: Using a date stamp with the wrong type or format.

7. Missing Excess Cash Memo: Failing to prepare an Excess Cash Memo (ECM) for Sub Offices/Branch Offices, particularly for A, B, and C-class offices.

8. Incorrect ECB Serial Number: Assigning an incorrect serial number to the Excess Cash Memo (ECM), instead of using serial number 1 every month.

9. Incomplete Remittance Particulars: Failing to provide complete details of remittances.

10. Missing Initial/Additional Credit Balance: Failing to report the balance of initial credit or additional credit.

11. Missing Cheque Number: Failing to provide the cheque number for cash withdrawals made from bank drawings.

12. Missing Signature: Failing to obtain the signature of the Sub Postmaster/Joint Custodian.