Identification of sensitive and non-sensitive in Post Offices

DOP Directorate No.4-7/2009-Vlg dated 8/03/2018

No.4-7/2009-Vig 

Government of India 

Ministry of Communications

Department of Posts

8th March 2018

To

All Chief Post Masters General,

Director, RAKNPA, Ghaziabad.

All Directors, Postal Training Centres.

Chief Engineer (Civil)

Sr.DDG (PAF)

Subject: Identification of sensitive and non-sensitive posts in Department of Posts

Sir/Madam

Your kind attention is invited to this office letter of even number dated 07.10.2016 wherein instruction regarding identification of sensitive and non-sensitive posts in the Department of Posts was issued.

2. Further, vide this office letter of even number dated 22.12.2016, Circles and all concerned offices were also requested to intimate the difficulty, if being faced by the field Units, on implementation of the rotational transfer of officials from sensitive to non- sensitive posts, for further feedback/review.

3.In view of the feedback/views received from Circles/other offices, it was decided to have a re-look on the identification of sensitive/non-sensitive posts in the Department of Posts. The matter has been examined further in view of the guidelines issued by CVC. Accordingly, with the approval of Secretary (Posts) and Chief Vigilance Officer, the Department has re-identified the sensitive and non-sensitive posts as mentioned hereunder in supersession this office Memo no. 4-7/2009-Vig dated 07.10.2016.

	Sensitive		Non-Sensitive
A	B	C	D
1.	All Group A posts (SAG Level & above) except as mentioned in column (D)	1.	DDG (PG), DDG (PO), DDG (Estt.), DDG (SR & Legal), DDG (Training & CP) and all Group A, B & C posts below SAG Level
2.	Engineering Wing : all posts except as mentioned in Column (D)	2.	AE (Planning), EE (P &D), SE (P &D) SE (Civil-HQ) and all posts of Architects in Architectural Wing.
3.	Finance Wing : all SAG level & above posts	3.	All posts below SAG Level

4.2 In BD &M Directorate / PLI Directorate

	Sensitive		Non-Sensitive
A	B	C	D
1.	CGM (BD), CGM (PLI)	1.	All posts except as in column 'B'

4.3 RAKNPA, Ghaziabad/Postal Training Centres/Circle Offices/Regional Offices/Divisional Offices/Sub Divisions/MMS

	Sensitive		Non-Sensitive
A	B	C	D
1.	All Group A posts (JAG Level & above) except as mentioned in column (D)	1.	PMG (BD), PMG (MM), PMG (Mails) and DPS (BD), DPS (MM), DPS (Mails), Joint Director, RAKNPA, Regional Directors in subordinate capacity except DPS (HQ)
2.	All JTS/STS/PS Group B officers handling the Division independently, Sr. Postmasters and all other JTS/STS/PS Group B posts except as mentioned in column (D)	2.	All Post not handling procurement, recruitment, vigilance, transfer & postings e.g. APMG/AD/DDM/ADM Mails, BD, PG, PO, Estt., PLI, Legal, Staff Relations, Welfare, Planning, Training, Quality Service, Deputy SPOs, Supdt. Sorting, Manager SPC etc, Chief Postmasters, GPO, Supdt (PSD), Group Officers in CO/RO working in subordinate capacity
3.	All Group B (Gazetted/Non- Gazetted) and officers/officials dealing with Vigilance. Transfer & Posting. Recruitment Building and procurement etc	3.	All officers/ Officials subordinate to Posts, as identified in Column No of (D) of 2 above and not handling the sensitive assignments independently as enumerated in Column No of (D) of 2 above, All officers/officials working in subordinate capacity in RO/CO
4.	All Posts of Engineering Wing except posts mentioned in Column (D)	4.	AE (Planning) & EE (P &D)
5.	General Manager/ Director (Finance/Accounts)	5.	All subordinates posts under General Manager/ Director (Finance/Accounts)
6.	All posts in MMS Units	6.	Nil

4.4 In Post Offices / Business Posts Centres /Mail Post Office /Foreign Post Offices / AMPCs/HRO/SRO/e-Commerce Centre

	Sensitive		Non-Sensitive
A	B	C	D
1.	All Group B and C Posts (including Postmaster Grade) in Single & Double handed Post offices, Business Post Centres, Ecommerce Centres, BNPL Centres and Savings Bank Counter	1.	Nil
2.	All Group B and C Posts in other Post offices, handling Treasury, Cheque Clearance, Billing, Counter Operations, Claim cases including PA/SA working as System Managers Marketing Executive and the staff working in CPC (of PLI and CBS)	2.	Account Branch, SBCO Mails. SBSO, Sub Account, PG/CCC, Counters other than mentioned in column B of 1 above for example SRO, HAS, Supervisors (RMS), Sorting Assistants(who are not in counter operations/BPC/BNPL Centres or working as Systems Managers/ Marketing Executive)

 5.1 Further, the followings posts in operational/administrative offices will be considered Most-Sensitive postings and no relaxation whatsoever over and above the prescribed of tenure, shall be given while posting officers/officials on these posts

All Posts of SPM/PA in Single and Double Handed Post offices

All supervisory Posts/PA/SA/Marketing Executives working in Business Post Centres/BNPL Centres, E-commerce Centres or other bulk mail/business centres

All officials working as System Managers and Marketing Executives in any office including those working in CO/RO/DO/HO etc.

All supervisory officers/PAS/SAs working in CPCS CBS and PLI including those working in SDC/CEFT

5.2 All supervisory officers/PAS/SAs working in branches like Treasury/Billing/ Cashier/Stock/Staff/Recruitment etc,

All staff/Section dealing with CED letters/CED parcels Deputation period/local arrangement of the officers/officials on the above posts would also be counted towards their prescribed tenure for the posts mentioned in para 5.1 above.

6. In view of the Central Vigilance Commission (CVC) instructions, it is to be ensured that officials posted on sensitive posts are rotated every two/three years to avoid developing vested interest.

7. It has also been noticed in recent past that close relatives posted in same office/in a capacity to supervise/influence other's work have developed vested interest and committed frauds. It has therefore been decided that posting of close relatives in the same office or in all office where they are in a capacity to supervise/influence other's work should be avoided, as a pre-cautionary measure.

8.Further, it is also felt that due to particular work distribution pattern across Circles in the Department, it is practically difficult to identify each and every post as sensitive or non-sensitive. Therefore, in case of difficulties in posting of "Officers with Doubtful Integrity (ODI)" on non-sensitive posts, as required under the rules, the HOC/ HOR may at their own discretion revise the work distribution suitably or post officials on equivalent posts of the cadre with a view to ensure that the sensitive work of Procurement, Recruitment, Transfer/Postings, Vigilance etc. is not entrusted to such officer (ODI). The deployment may be reviewed accordingly and necessary corrective action be taken wherever required.

9. These orders may kindly be brought to the notice of all concerned for strict compliance.

10.The receipt of this order may be got acknowledged by all concerned.

Yours faithfully,

(Dinesh Kumar Sharma Director (Vigilance)

Copy to:

1. Sr. PPS to Secretary (Posts)

2. PPS/PS to all Members Postal Services Board

3. JS & FA

4. CGM (PLI)/ CGM (BD)/ Sr. DDG (PBI)

5. All DDsG/Secretary (PSB)

6. All PMSG

7. GM, CEPT, Mysore with a request to upload a copy of the order on the website of the Department