Reconciliation of POSB/SC balances by the Operations Committees

FS-10/57/2022-FS-DOP

No. FS-10/57/2022-FS-DOP Government of India

Ministry of Communications

Department of Posts

(Financial Services Division)

Dak Bhawan, New Delhi-110001 

Dated: 15.10.2024

To,

All Head of Circles

Subject:- Reconciliation of POSB/SC balances by the Operations Committees- reg.

Madam/Sir,

Reference is invited to FS Division DO letter even no dated 19.07.2024 on the subject cited above.

2. Vide the above mentioned letter, all the Circles had been requested for completion of various activities related to POSB data reconciliation in Finacle. Data related to receipts and payments was shared with the Operations Committees on 22.07.2024 and it was requested to share consolidated data (Finacle Data + Manual Transactions Data) with "Accounts Committees" in order to facilitate completion of the task related to identification of discrepancies with respect to misclassification of interest.

3. Subsequently, several Circles had made some observations related to missing data, which was communicated to CEPT/CPRC. Based on the inputs received from the Circles and in-depth analysis, the CBS Finacle data has been re- extracted by CEPT team, which will be shared with the Circles today as per the format in Annexure I.

4. It is therefore, requested to kindly issue necessary directions to all concerned to consolidate the data (CBS Finacle Data + Manual Transactions Data). It is understood that HO-wise Manual Transactions data is already available with the Circles. The Consolidated Data should be shared with "Accounts Committees" by 22.10.2024 to facilitate the identification of data discrepancies with respect to receipts, Payments and Misclassification of Interest by 30.10.2024.

5. The outcome of this exercise will be reviewed in the first week of November through a VC chaired by Member (Banking & DBT).

6.This issues with approval of the competent authority.

Yours faithfully,

Signed by Devender Kumar Sharma

Date: 15-10-2024 14:54:41

(Devender Kumar Sharma)

Assistant Director (SB-II)

Copy to:

1. Sr. DDG (PAF), Dak Bhawan for kind information please.

2. Head of the Postal Accounts Offices, for kind information and necessary

1/106889/2024

ANNEXURE-I

“CBS RECEIPTS, PAYMENTS & INTEREST” DATA

(Do Not compare the Cash Account Data (or) SAP GL data with Finacle Data to arrive at the data discrepancies)

A. Details of the “CBS Receipts, Payments & Interest” Data forwarded to all Circles on 15.10.2024 is furnished below:

(1) Since the CBS migration had been commenced during the month of December

2013, there is no CBS data from April-2013 to November-2013.

(2) The data is extracted Account SOL Wise and not Transaction SOL wise

(3) Annual Interest is excluded from the respective Schemes

(4) Scheme-Wise, Account-Wise, Office-Wise Balances migrated to Finacle are

excluded

(5) Accrual interest generated in Finacle is excluded

(6) Data of accounts marked as closed, as part of Sanitization is excluded for all

purposes (Receipts, Payments, Interest etc.,)

(7) Standing Instructions which might not be accounted prior to CBS-CSI GL integration

is included in the Finacle data

(8) Mahila Samman Savings Certificate (MSSC) and “PM Cares” Accounts data are

excluded and they are not required to be shared for reconciliation.

B. Excel Sheet Contains the following Columns

(1) Financial Year

(2) Month

(3) HO Name

(4) Head of Account

(5) Description

(6) CBS-Receipt

(7) CBS-Payment

(8) Non-CBS-Receipt

(9) Non-CBS-Payment

(10) Total Receipt (CBS-Receipt + Non-CBS Receipt)

(11) Total Payment (CBS-Payment + non-CBS Payment)

C. NON-CBS DATA

(1) Receipts and Payments Data that is not available in Finacle is treated as NONCBS Data

(2) The Office is treated as “Non-CBS” from April-2013 till the date (month) of migration

to CBS. The data of the Non-CBS Offices is to be identified from various records

viz., SO Daily Account / Long books or List of Transactions / SMR of the respective

Office (or) SO Daily Account / Summary at its Head Post Office.(3) Even though the Office is migrated, POSB related entries made directly in SAP /

Cash Account without entry in Finacle, are also treated as “Non-CBS” Transactions.

(4) Reconciliation to be carried out from the month of 2013-14.

(5) Operations Committee shall ensure to fill the Non-CBS Data under Column H and I against the respective row, in the excel sheet.

Note-1: Receipt / Payment if accounted in any other SOL in Finacle, cannot be treated as “non-CBS”.

Note-2: In case of any mismatch / change in the in Circle due to bifurcations, such HO’s data may be forwarded to the correct Circle for the relevant periods