Standard Operating procedure for Online Department Exam Application Processing For Candidates - IP Exam 2024

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• For the first time, to create an employee master, the user must give a request in the portal to the
• Controlling authority.
• Only on approval by the Controlling authority employee could be able to do the registration using
• “FIRST TIME USER”.
• Only after completing the registration candidate will be allowed to log into the portal.

Employee Login

CANDIDATE REGISTRATION REQUEST

When Controlling authority approves, intimation will be sent through email

Employee Registration

Copy and paste is not allowed in this page

Login Screen

Candidate Home page

a. On successful log-in, the candidate can log in and see the below tabs in the sidebar.

i. Apply for Exams, 

ii. View Submitted Applications, 

iii. View Applications for Re-submission, and 

iv. Download Amit card.

b. As the default “Apply for the exam” page will be displayed

Applying for exam - Application form

a. Select the “Exam Year.”

b. Based on the selected “Exam Year,” Facility ID (input at the time of Employee Master request), and notification timeline, active examinations will be visible in the dropdown (Note:Examinations with expired notification timelines will not be shown).

c. Select “Select an Exam.”

d. By clicking the checkbox “Read notification carefully………,” the application will become available for update. Unchecking the box will allow the candidate to change the Exam Year and Examination.

e. Before starting, the candidate should have the required information ready and be careful when providing inputs.

f. Inputs will change based on the selected Exam.

g. Employee code, Employee name, mobile number, email ID, and Circle Office name will be fetched from the Employee Master.

h. Employee code, mobile number, and email ID are not editable.

i. Mobile number and email ID can be changed using the “Profile” option.

j. Employee code can only be changed by the Controlling Authority.

k. Under “Employee working office details,” the candidate should select the

BO/SO/HO/Division/Region/Circle where their original lien exists (not the office where they are on deputation/attachment).

l. After entering the Pincode, click on the “Fetch Parent Office Name” button.

m. Based on the Pincode, the “Working Office Name” will be captured in the dropdown.

n. After selecting the candidate’s office in the dropdown, the “Present Lien Cadre Facility ID,” “Reporting Office Name,” “Division Name,” “Region Name,” and “Circle Name” will be displayed automatically.

o. If the candidate selects the wrong Pincode/Office name, use the “Reset Office Name” option and enter the correct Pincode.

p. If the candidate is on deputation (service maintained by an office other than the Lien office), they must select “Are candidate on Deputation” as “Yes,” select the appropriate radio button, then select the office name from the dropdown or enter the Pincode and then select the office name from the dropdown.

q. Length of Service: Based on the “Date of Birth” and “Feeder Cadre Date of Joining” inputs, age and service eligibility will be displayed.

r. Give the candidate’s “Preference Exam Centre” as per their choice. Choose the exam location based on the identification of “City Name” by the Nodal Officer of the Circles, but the candidate’s lien will remain with the Parent Circle. 

s. Give the candidate’s “Preference Posting Units” as per their choice.

t. In the cadre, the candidate must select all offices according to their preference. Preferences for the office are based on the order of selection.

u. Upload Photo: The file size should be between 30 to 60 KB, dimensions should be “Passport Size” with a clear picture, and the format should be JPEG or JPG.

v. Upload Signature: The file size should be between 20 to 50 KB, dimensions should be 3 (length) : <1 (height) with a clear picture, and the format should be JPEG or JPG.

w. Remove all empty spaces around the Photo and Signature to get a good quality picture.

x. Once all mandatory fields, including the upload of Photo and Signature, are updated, the “Preview” button will be enabled.

y. If the “Preview” button is not enabled, review all data and check for any missing mandatory fields (check for any fields highlighted in red).

Preview Page.

a. Review all entries carefully.

b. If any errors are found, click "Close Preview" to return to the data entry screen and make corrections.

c. If all entries are correct, click the "Submit" button. After clicking "Submit," no modifications can be made unless the controlling authority returns the application for re-submission. Be sure to review everything carefully before submitting.

d. Upon successful submission, you will receive an alert message stating, "Candidate application submitted successfully." If you receive any other message, take a screenshot of the error and send it to CEPT.

e. Additionally, candidate will receive a confirmation email and SMS upon successful submission. If the email or SMS fails to trigger, an error message will be displayed on the screen.

On successful submission, the candidate can see the below message on the screen and get an SMS and email. Also, it will show the sent status of email and SMS.

Candidate - View Application Details

a. Select the Exam Name and click on “Fetch Application Form”

b. If the application submitted successfully, candidate would get the application form otherwise it throws a message “No application available for this Exam”, then candidate must submit the application.

Re-submission of application – Candidate

a. When the Controlling Authority returns an application for omissions, candidates will be notified via email and SMS. They can also check the status using the "View application" option.

b. Candidates should select "View application for Re-submission," choose the Exam year and Exam Name, and the following page will be displayed.

c. This page will show the field name along with comments from the Controlling Authority about any errors or omissions in the submitted application.

d. Candidates must check the box stating "Read Notification carefully" to modify the fields marked as incorrect by the Controlling Authority; other fields will be non-editable.

e. Candidates can then correct the marked errors. They also have the option to change their Photo, Signature, Exam Centre preference, and Post preferences. After updating the correct information,

f. If candidates believe the Controlling Authority incorrectly marked an entry as incorrect, they should contact the Controlling Authority for clarification before resubmitting the application.

g. The "Preview" button will be enabled by default, even if no corrections are made.

Candidates should carefully review the application before clicking "Preview" to ensure all necessary changes are made.

Re-submission of application – Preview - Candidate

a. Candidates must check the correctness of their entries (data, photo, signature).

b. If any entries are incorrect, click “Close Preview” to return to the data entry screen and modify the marked incorrect entries.

c. If all marked entries are correct, click the “Submit” button. After submission, you will not be able to modify your entries until the Controlling Authority returns the application for resubmission. Be sure all information is correct before submitting.

d. Upon successful re-submission, you will receive an alert message stating, “Candidate application re-submitted successfully.” If you receive any other message, please send a screenshot of the error to CEPT.e. After successful submission, you will see a confirmation message on the screen and receive

an SMS and email. The status of the sent email and SMS will also be displayed.

Download IP Exam 2024 Admit Card

• When the Nodal officer completes the process and generates a Hall ticket for the Admissible candidate, the candidate can download the Admit Card.
• Also, at each stage of processing of an application by the Controlling / Nodal Officer, candidates will get the status by email and SMS.