CHAPTER 8 PROVISION FOR CHECKS/INSPECTION IN THE SYSTEM
(a) The Authorized Officer shall also conduct inspection checks on each Franking Machine User located in his area at least once every year and match the register reading printout taken from the Franking Machine with the Statements of Mailing pasted in the Franking Machine User record book and Designated Office record book. He would also corroborate this data with the data hosted on the website on the basis of reports sent by RMFS servers during periodic dialing. A report of such a check will be sent to the Divisional Superintendent/Independent Gazetted Postmaster and be maintained in record.
(b) The Authorized Officer shall visit such customers whose postal license has been cancelled before issuing their refund after receipt of sanction from the competent authority and operate their franking machine to verify that it is not able to print value franks and cannot re-credit from the RMFS Server.
(c) 2 D barcode of franked mail posted in the post office or any other office shall be randomly scanned by postal assistant in order to check that frank impressions are genuine by comparing the information encoded in the barcode with the information printed on frank impression. This check will be exercised for franked mail presented by each licensee. The result of the check will be recorded in the error book
(d) The franked mail received for delivery in post offices will be checked randomly to ensure that correct postage has been realized and establish the authenticity of franks by comparing the item counter value on the randomly selected franked article with the item counter value taken from the reports received from the RMFS servers and hosted on India Post website. The Authorized Officer shall conduct such a test every week. The inspection reports shall be sent to the Licensing Authority through Head Post Offices on a monthly basis. The Department of Posts Central Resource will review these reports and take appropriate action as called for in each case.
(e) The authorized officer or any senior officer of India Post can randomly select by franked mail anywhere during its transmission and scan 2-D bar code to check for its authenticity. The 2D Bar Code will reveal the every important aspect of the franked article
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