DOP Instructions regarding Oral Orders not followed by written confirmation

To

All CPMSG

The Director, Rafi Ahmed Kidwai National Postal Academy 

All Postal Training Centers

Addl DG APS, West Block-III, R.K. Puram, New Delhi-110066 CGM (PLI), Directorate, Chanakyapuri, New Delhi-110021 CGM (BD), BD Directorate, DakBhawan, New Delhi.

Subject: Oral orders not followed by written confirmation - reg.

Sir/Madam,

Your kind attention is drawn to Rule 3(2) (iii) & (iv) of CCS Conduct Rules 1964 which is given below:

"Rule 3(2)(iii) The direction of the official superior shall ordinarily be in writing. Oral direction to subordinates shall be avoided, as far as possible. Where the issue of oral direction becomes unavoidable, the official superior shall confirm it in writing immediately thereafter;

Rule 3(2)(iv) 'A Government servant who has received oral direction from his official superior shall seek confirmation of the same in writing as early as possible, whereupon it shall be the duty of the official superior to confirm the direction in writing".

2.It is requested that provision under Rule 3(2) (iii) & (iv) of CCS Conduct Rules 1964, may be strictly adhered to and necessary compliance ensured at all levels.

3.This issues with the approval of Sr.DDG (Vig) & CVO

Yours faithfully,

(Parta Dhawan)

Assistant Director General (Vig-III)

Copy to:

1. ADG(SR&Legal), DoP, with reference to their Note N.10-01/2016-SR dated 5th April, 2016.

2. All DDSG, Postal Directorate.

3. Chief Engineer (Civil), DoP.