Submission of School recognition certificate for CEA claim - Clarification

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EDUCATION ALLOWANCE மற்றும் HOSTEL SUBSIDY CLAIM குறித்து DOPT தெளிவான விளக்கம்.

Children Education Allowance பெறுவதில் பல்வேறு குழப்பமான நிலையில் இருந்து வந்ததால் அது குறித்து ஒரு விளக்கம் ஒன்றினை DOPT வெளியிட்டுள்ளது.

மத்திய அரசு ஊழியர்களின் முதல் இரண்டு குழந்தைகளுக்கு மட்டுமே CEA வழங்கப்படும் .எனினும் இரண்டாவது இரண்டாவது குழந்தை பேறின்போது இரட்டை குழந்தைகள் அல்லது அதற்கு மேற்பட்டிருந்தால் அவர்களுக்கும் CEA வழங்கப்படும்.

மத்திய அரசு ஊழியர்கள் தங்களது குழந்தைகளின் கல்விக்காக எவ்வளவு செலவு செய்திருந்தாலும் அவர்களுக்கு மாதம் ஒன்றுக்கு ரூ 2250 என்பது(Fixed amount ) நிர்ணயிக்கப்பட்ட தொகை ஆகும். CEA பெறுவதற்கு மத்திய அரசு ஊழியர்கள் தங்கள் குழந்தை அல்லது குழந்தைகள் படித்த பள்ளி அல்லது கல்வி நிறுவனத்தின் தலைவரிடமிருந்து பெறப்படும் சான்றிதழ் போதுமானது. அந்த சான்றிதழுக்கே முன்னுரிமை அளிக்கப்படும்.

அந்தச் சான்றிதழானது மத்திய அரசு ஊழியர்களின் குழந்தை அல்லது குழந்தைகள் கடந்த கல்வியாண்டில் அந்தப் பள்ளியில் படித்ததை உறுதி செய்வதாக இருத்தல் வேண்டும்.

ஒருவேளை குழந்தை படித்த கல்வி நிறுவனத் தலைவரிடம் சான்றிதழ் பெற முடியாவிட்டால் குழந்தை அல்லது குழந்தைகள் பள்ளியில் படித்ததற்கான ரிப்போர்ட் கார்டு அல்லது குழந்தைகளுக்கான கல்விச் செலவுகளுக்கு பணம் கட்டிய ரசீதுகள் போன்றவற்றை ஆதாரங்களாக

சுயகையொப்பமிட்டு அளித்து CEA CLAIM செய்யலாம்.

Hostel subsidy (6750/மாதம்) பெறுவதற்கு குழந்தை அல்லது குழந்தைகள் படிக்கும் கல்வி நிறுவனத் தலைவரிடம் பெறப்படும் சான்றிதழில் செலவு செய்யப்பட்ட தொகையினை குறிப்பிட வேண்டும். செலவு தொகையுடன் கூடிய கல்வி நிறுவனத் தலைவரின் சான்றிதழ் பெற முடியாவிட்டால் CEA வில் செல்லப்பட்டது போல Report card ரசீதுகள் உள்ளிட்ட ஆதாரங்களை சுயகையொப்பமிட்டு சமர்பித்து பெறலாம்.

மத்திய அரசு ஊழியர்களின் குழந்தை அல்லது குழந்தைகள் மாற்றுதிறனாளிகளாக இருப்பின் CEA ஆனது மாதம் ஒன்றுக்கு ரூ4500(Fixed) வழங்கப்படும்.

மத்திய அரசு ஊழியர்களின் அகவிலைப்படி 50 சதவீதத்தை விட அதிகமாக உயரும்போது 25 சதவீதம் CEA AMOUNT உயரும்.

உள்ளிட்ட பல்வேறு விளக்கங்களை DOPT அளித்துள்ளது.

No.A-27012/02/2017-Estt.(AL)

Government of India

Ministry of Personnel, Public Grievances and Pensions

Department of Personnel & Training

Block-IV. Old JNU Campus, New Delhi

Dated: 17th July 2018

Office Memorandum

Subject: Recommendations of the Seventh Central Pay Commission – Implementation of decisions relating to the grant of Children Education Allowance (CEA) and Hostel Subsidy – Consolidated instructions –

Consequent upon the decisions taken by the Government to implement the recommendations made by the VII Central Pay Commission, this Department has issued an OM of even number dated 16-8-2017 revising the rates of CEA/Hostel Subsidy and simplifying the procedure for claiming reimbursement of the same. However this Department has been receiving various queries regarding CEA/Hostel Subsidy especially with regard to the applicability of various provision/instructions issued during sixth CPC regime/period. Further references have also been received regarding the difficulty being faced by some government employees in obtaining certificate of the Head of the Institution as mentioned in this Department’s OM of even number dated 16-8-2017.

2. Keeping in view the above, it has been decided to issue consolidated instructions in supersession of all earlier OMs on the subject of Children Education Allowance and Hostel subsidy as under:

a) The reimbursement of Children Education Allowance/HIostel subsidy can he claimed only for the two eldest surviving children with the exception that in case the second child birth results in twins/multiple birth. In case of failure of sterilization operation. the CEA/Hostel Subsidy would be admissible in respect of children horn out of the first instance of such failure beyond the usual two children norm.

b) The amount for reimbursement of Children Education allowance will he Rs.2250/-per month (fixed) per child. This amount of Rs.2250/- is fixed irrespective of the actual expenses incurred by the Govt. Servant. In order to claim reimbursement of CEA, the Govt. servant should produce a certificate issued by the Head of the Institution for the period/year for which claim has been preferred. The certificate should confirm that the child studied in the school during the previous academic year. In case such certificate can not he obtained, self- attested copy of the report card or self attested fee receipt(s) i including e-receipt(s)) confirming/indicating that the fee deposited for the entire academic year can be produced as a supporting document to claim CEA. The period/year means academic year i.e. twelve months of complete academic session.

c) The amount of ceiling of hostel subsidy is Rs.6750/- pm. In order to claim reimbursement of Hostel Subsidy for an academic year, a similar certificate from the Head of Institution confirming that the child studied in the school will suffice, with additional requirement that the certificate should mention the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex. In case such certificate cannot be obtained, self- attested copy of the report card and original fee receipt(s)/e-receipt(s) which should indicate the amount of expenditure incurred by the Government servant towards lodging and boarding in the residential complex can be produced for claiming Hostel Subsidy. The expenditure on boarding and lodging or the ceiling of Rs.6750/- as mentioned above, whichever is lower, shall be paid to the employee as Hostel Subsidy. The period/year will mean the same as explained above in clause (b) of this para.

d) The reimbursement of Children Education Allowance for Divyaang children of government employees shall be payable at double the normal rates of CEA prescribed above in clause (b) i.e. Rs.4500/- per month (fixed).

e) The above rates/ceiling would be automatically raised by 25% every time the Dearness Allowance on the revised pay structure goes up by 50%.

f) The Hostel Subsidy and Children Education Allowance can be claimed concurrently.

g) In case both the spouses are Government servants, only one of them can avail reimbursement under Children Education Allowance and I Iostel Subsidy.

h) The reimbursement of CEA and Hostel Subsidy will he done just once in a financial year after completion of the financial year.

i) Hostel subsidy is applicable only in respect of the child studying in a residential educational institution located at least 50 kilometers from the residence of the Government servant.

j) The reimbursement of Children Education Allowance and Hostel Subsidy shall have no nexus with the performance of the child in his class. In other words, even if a child fails in a particular class. the reimbursement of Children Education Allowancelf-Iostel Subsidy shall not be stopped. However, if the child is admitted in the same class in another school, although the child has passed out of the same class in previous school or in the mid-session, CEA shall not be reimbursable.

k) If a Government servant dies while in service, the Children Education Allowance or hostel subsidy shall be admissible in respect of his/her children subject to observance of other conditions for its grant provided the wife/husband of the deceased is not employed in service of the Central Govt., State Government, Autonomous body, PSU, Semi Government Organization such as Municipality, Port Trust Authority or any other organization partly or fully funded by the Central Govt./State Governments. In such cases the CEA/Hostel Subsidy shall be payable to the children till such time the employee would have actually received the same, subject. to the condition that other terms and conditions are fulfilled. The payment shall be made by the office in which the Government servant was working prior to his death and will he regulated by the other conditions, laid down in this OM.

I) In case of retirement, discharge. dismissal or removal from service. CEA/Hostel Subsidy shall he admissible till the end of the academic year in which the Government servant ceases to be in service due to retirement. discharge, dismissal or removal from service in the course of an academic year. The payment shall be made by the office in which the government servant worked prior to these events and will be regulated by the other conditions laid down in this OM.

m) The upper age limit for Divyaang children has been set at 22 years. In the case of other children the age limit will be 20 years or till the time of passing 12th class whichever is earlier. There shall be no minimum age.

n) Reimbursement of CEA and Hostel Subsidy shall be applicable for children from class nursery to twelfth, including classes eleventh and twelfth held by Junior Colleges or schools affiliated to Universities or Boards of Education.

o) CEA is allowed in case of children studying through “Correspondence or Distance Learning” subject to other conditions laid down herein.

p) The CEA and Hostel Subsidy is admissible in respect of children studying from two classes before class one to 12’x’ standard and also for the initial two years of a diploma/certificate course from Polytechnic/ITI/Engineering College, if the child pursues the course after passing 10th standard and the Government servant has not been granted CEA/Hostel Subsidy in respect of the child for studies in 11th and 12th standards.

q) In respect of schools/institutions at nursery, primary and middle level not affiliated to any Board of education, the reimbursement under the Scheme may be allowed for the children’studying in a recognized school/institution. Recognized school/institution in this regard means a Government school or any education institution whether in receipt of Govt. Aid or not. recognized by the Central or State Government or Union Territory Administration or by University or a recognized educational authority having, jurisdiction over the area where the institution/school is situated.

r) In case of a Divyaang child studying in an institution i.e. aided or approved by the Central/State Govt. or UT Administration or whose fees are approved by any of these authorities, the Children Education Allowance paid by the Govt. servant shall be reimbursed irrespective of whether the institution is ‘recognized’ or not. In such cases the benefits will be admissible till the child attains the age of 22 years.

s) The CEA is payable for the children of all Central Government employees including citizens of Nepal and Bhutan, who are employees of Government of India, and whose children are studying in the native place. However, a certificate may be obtained from the concerned Indian Mission that the school is recognized by the educational authority having jurisdiction over the area where the institution is situated.

t) The Children Education Allowance or hostel subsidy shall be admissible to a Govt. servant while he/she is on duty or is under suspension or is on leave (including extra ordinary leave). Provided that during any period which is treated as ‘dies non’ the Govt. servant shall not be eligible for the CEA/Hostel subsidy for that period.

3.These above instructions would come into effect from 1st July, 2017.

Hindi version follows.

(Sandeep Saxena)

Under Secretary to the Government of India