Standard Operating Procedure for correction of physical inventory stock

Physical Inventory
(If there is a mismatch of SAP stock in MB52 report and Physical Stock)

This is a 3 step process-

1. Creating Physical Inventory Document
2. Enter Counting Results
3. Posting the differences

Creating Physical Inventory Document

Step 1.

1. Execute the transaction MI01.
2. Enter document date and planned date for counting (leave the default for today).
3. Enter Plant/Storage location
4. Press ENTER.
5. Click Save

Step 2

1. Enter the material number(s) you want to include in this physical inventory document.

2. Save the transaction data.

You will be informed of the newly created physical inventory document number.

Step 3

Optional step.

1. Execute the transaction MI02 to make changes to the document (if needed).

You are now finished with creating (and changing the physical inventory document). You can display the document with MI03 transaction code.

Entering the Counting Results

1. Execute the transaction code MI04.
2. Enter physical document number and fiscal year.
3. Enter the counting date if it differs from the one suggested.
4. Press ENTER

Step 2

1. Enter the physical quantity that is counted for this material.

2. Press ENTER.

Posting the Differences

After you have possibly recounted and reentered quantity information for problematic materials, you can post the differences by using the transaction MI07.

Step 1

1. Execute the transaction MI07.

2. Enter your physical inventory and fiscal year.

3. Enter posting date

4. Press ENTER

Step 2

1. You can see the difference quantity in the stock present in the system and actual physical stock

on Save, material document would be posted.

Step 3 (Optional)

The material document can be checked in MB03

There is another procedure to complete the above process in a single step for a single stamp

Step 1.

1. Execute the transaction MI10.

2. Enter document date and planned date for counting (leave the default for today).

3. Enter Plant/Storage location

4. Press ENTER.

Step 2

If the physical stock is Zero for the given stamp tick mark ZC (Zero Count)

Else if the physical stock is not zero enter the actual physical quantity of the stock and remove ZC check

Press Enter

Press SAVE