Standard Accounting Procedure for "Sale of Indian National Flag" through Post Offices

 

Standard Accounting Procedure for "Sale of Indian National Flag" through Post Offices

1. INTRODUCTION 

A campaign for "Sale of Indian National Flag" under "Har Ghar Tiranga" is commenced through Post Offices w.e.f. 01st Aug 2022. The sale amount @ Rs. 25/- per flag under this campaign is to be accounted under Retail Post as mentioned in F.No. 30-06/2022-D dated 29th July 2022 from Mail Operations Division

2. ACCOUNTING PROCEDURE

At present, provision is not available to account the Sale of Indian National Flag in Pos module. Hence, the following accounting entries are to posted manually in SAP F&A at the end of the day by the Post Office concerned.

Debit GL-HOA Description 4867100010 867100102010000 DOP cash

Credit GL-HOA Description 1800010102 Sale of Indian 120100800010100

Remarks National Flag

PO Profit Centre where the sale has been made.

3. ROLE OF ACCOUNTING OFFICE HAVING BOs

Each Post Office should ensure that the amount shown in their daily report prepared manually by the office concerned is booked under GL Account 1800010102 and the cash balance is correctly reflected in Daily Transaction Report in their own Profit Centre. This is to be done for the sale at Branch Post Offices against the respective BO Profit Centres and tally the Cash Balance of the BO.

4. ROLE OF HEAD POST OFFICES:

Each Head Post office should ensure that the total amount shown in the consolidated daily report for HO, SO and BO is tallied with GL Account 1800010102 for the entire Head Office jurisdiction as mentioned at instruction (ix) of F.No. 30-06/2022-D dated 29th July 2022 from Mail Operations Division 

5. ROLE OF CIRCLE OFFICES:

Circle office should ensure that daily report of consolidated sales is to tallied with the GL Account 1800010102 for the entire circle. Total amount booked under 1800010102 should be equal to No of Flags sold x 25. If any discrepancies are found, the same to be taken up with the Head Post Office concerned. 

6. ROLE OF PAOs

Check that amount booked under 1800010102 is in multiple of 25. If any discrepancies are found, the same to be reported to the Head Post Office concerned under intimation to Circle office.

This issues with the approval of DDG(Accounts)

(Bapiraju GVBN) Accounts Officer (CSI)