User Manual for Changing /Adding/ Removing eMails IDs for Excess Cash Alerts in SAP Module

Respected Madam/Sir, 

In order to facilitate better monitoring of excess cash retention at Post Offices, provision for an automated eMail alert to Divisional Heads has been implemented. Accordingly, all Divisional Heads will get the eMail communication in case of excess retention of cash by POs, over and above the authorised maximum cash balances. This provision is in addition to the monitoring/vigilant mechanism that is already being followed. The Divisions can Add/Delete/Deactivate their respective eMail IDs, if required.

An SOP related to this is attached herewith and the same is available at Link: http://utilities.cept.gov.in/csi/Default.aspx?uid=2

It is requested to cause to bring to the notice of all concerned.

Thanks & Regards

Nagaraj.S F&A Team

Centre for Excellence in Postal Technology

Mysuru – 570 010. Ph: 0821 – 2300742

eMail ID – finandacc.cept@indiapost.gov.in

Process for changing eMail IDs for excess cash alerts

• Procedure for changing or disabling the e-mail IDs for each division for excess cash balance alert.
• The access to this report will be provided to Division head.

Procedure for modifying the e-mail IDs

1. Procedure for modifying the e-mail IDs

2. The below screen is displayed listing all the e-mail IDs maintained for the division.

3. In this screen you can either disable a particular e-mail Id or add a new mail ID.

a. Adding new e-mail:

i. For adding new e-mail click in “New Entry” button available at the top of the screen.

ii. The below screen is displayed on which you may enter the new e-mail ID and click on “Save” button at the bottom. Upon saving “Data saved successfully” message is displayed at the bottom of the screen.

You can then click on back button to return to the previous screen. (You will need to exit the transaction and open again for the change to reflect)

iii. You can add multiple e-mail IDs through this option. Below is the updated screen.

b. Disabling:

i. For disabling any ID, you need to update “Inactive” field as ‘X’. In the same screen update ‘X’ against the e-mail ID for which need not be triggered.

ii. Once the flag (X) is updated, click on save button at the top of the screen.

For the inactive IDs, mail will not be triggered from the next run.

c. Deleting

i. Select the records which needs to be deleted and click on delete icon to delete the record.