Franking Customer Settlement Process Simplified

 F&A Team, CEPT, Mysore 29.06.2020

F-32 – Advance Customer Settlement Process
CEPT F & A Team finandacc.cept@indiapost.gov.in

Franking Customer Settlement Process- Simplified

Step - 1

1. Execute T Code F-32

2. Enter - Company Code

Customer account number
Special GL indicator ( „G‟ – for Franking/Philately customer )

3. Select Additional Selections as Posting Date for period of settlement

4. Enter date range (In Posting Date area)

5. Click on - Process Open Item

Step - 2

6. Double click on amount which needs to be settled

7. Once these documents are selected not assigned amount will change from zero to the difference pending with customer

8. Click on ―Charge Off difference‖ tab to settle remaining amount(if any) 

Here Total DZ is 200000/- ( 100000 + 100000 ) and total RV(usage) is

187056/- ( 33714 + 84422 + 41109 + 27811 ); Difference is Rs.12944/-.

Step - 3

9. Enter following inputs in the next screen – ― Charge of Difference ―

a. Posting key as 19

b. Customer number

c. Special GL indicator as “G”

Press Enter

Step - 4

10. Input following in the next screen

a. Amount = Not assigned amount (here Rs.12944/-)

b. Profit center

c. Text: Unused Recharge

Press Enter

Step - 5

15. Input Segment as - ― DMBE ― after pop-up

Press Enter

Step - 6

Customer Account before settlement.

Customer account after settlement

All the reconciled RED entries will become GREEN colour
I. Advance Customer Settlement
In case of Advance Customer settlement, same procedure is to be followed with –
Special GL Indicator as ― W ‖ instead of ― G ― ( In Step No – 1 )