Requisition & Procurement in CSI - Prepared By CEPT F & A Team

Requisition & Procurement in CSI

Contents

1. Introduction

2. Definitions

3. Procedure for petty purchases out of Procurement & Inventory module

4. Pre requisites for procurement through Procurement Module

5. Basic Process flow and accounting procedure for Goods procurement

6. Basic Process flow and accounting procedure for Service procurement

7. Information regarding Purchase groups, Procurement Requisition & Order Types, Release strategy

8. Procurement related Steps & process flow for Purchases of Goods without Contract creation/Tender

9. Procurement related Steps & process flow for Purchases of goods with Contract creation (Excluding Tender)

10. Procurement related Steps & process flow for Admin units- CO/RO/DO, etc. where Tender is mandatory

11. Procurement through GeM Portal

12. Procurement of Services (Hiring /Rental of Buildings & vehicles, Security, Training, etc.)

13. Procurement of Services where Tender is mandatory

14. Procurement of Asset

15. Procurement at HOs & Transfer to other sub units

16. Purchases made at Sub divisional Office & SO

17. Important T codes & Reports

18. GL (HOA) – 10 digit SAP GL codes related to Procurement

19. FAQs & Miscellaneous

1. Introduction

Units under India Post procures or obtain consumable, non-consumable supplies and services for official usage and sales through counter. From Directorate to CO/RO/DO/HO purchase are being carried out at almost every Administrative unit & HOs, hence Procurement module is an important module more specifically for Administrative & Sanctioning units as it encompasses all the activities from beginning from raising requisition (indent) to receive, account & Supply the goods or services purchased ;ending with depreciation.

Procurement module of CSI comes under Material Management sub domain of SAP – FICO & is integrated with F & A (Accounts), Asset accounting, Budget & Inventory module. Procurement of Goods like Stamps, Ancillaries & Ecom products which include sales of commodities involves Sales & Distribution, Portal and PoS Modules apart from above mentioned modules.

Present approach to be followed– Any items for which Inventory need to be maintained and also issuance to other units, invariably user has to make use of procurement Module which accommodates Requisition, Goods Receipt, Invoice verification, payment, stock maintenance and transfer to other units.

Any items for which inventory maintenance and also stock transfer is not required, purchase up to predefined amount may use t-codes F-02/F-04. However manual simple stock maintenance is required wherever applicable.

Hence, it may be summated as follows -

a) Petty purchase for consumption/office usage & amounting up to Rs.5000, where inventory is not required to be maintained – F-02 Posting.

b) Purchase above Rs. 5000 up to 15000, F-90 for Asset procurement.[Asset Procurement is being explained separately]

c) Procurement of all other Goods /Services – To be done through Procurement module