SB Order No 22/2020 : Acceptance of Cheque in Branch Post Offices for Account Opening and Subsequent Deposits- regarding.
SB ORDER No. 22/2020
e.F.No. CB- 25/9/2020-FS
Govt. of India
Ministry of Communications
Department of Posts
(Financial Services Division)
Dak Bhawan, Sansad Marg,
New Delhi-110001, Dated: 18.06.2020
To,
All Head of Circles/Regions.
Subject:- Acceptance of Cheque in Branch Post Offices for Account Opening and Subsequent Deposits- regarding.
Sir / Madam,
The references have been received in this office from time to time to provide facility for cheque acceptance in respect of New Account Opening (RD/TD/SSA) and Subsequent Deposits in SB/RD/SSA accounts in GDS Branch Post Offices. The matter has been examined in detail in the light of Rule 8, Rule 9 & Rule 10 in Appendix I of the POSB Manual Volume I and the competent authority has accordingly approved restoration of Cheque deposit facility in GDS Branch Post Offices for New Account Opening and for Subsequent Deposits irrespective of any amount limit.
2. However, the process for necessary modification in RICT CBS application may take time. So, in order to facilitate customers to make deposits through cheques at the GDS Branch Post Offices, the process of manual acceptance of cheques at GDS Branch Post Offices is prepared (Hindi & English) and enclosed for further necessary action till the provision is made available in DARPAN (RICT) CBS Application.
3. It is requested to circulate this SB Order to all concerned (including GDS Branch Post Offices) for information and necessary action. The same may also be placed on the notice boards of the Post Offices in public area.
4. This issues with the approval of the Competent Authority.
Enclosure: Annexure- SOP
Yours Faithfully,
(Devendra Sharma)
Assistant Director (SB)
Copy to:-
1. Sr. PPS to Secretary (Posts)
2. PS to Director General Postal Services.
3. PPS/ PS to Addl. DG (Co-ordination)/Member (Banking)/ Member (O)/ Member (P)/ Member (Planning &
HRD)/ Member (PLI)/ Member (Tech)/AS & FA.
4. Addl. Director General, APS, New Delhi
5. Chief General Manager, BD Directorate / Parcel Directorate / PLI Directorate
6. Sr. Deputy Director General (Vigilance) & CVO) / Sr. Deputy Director General (PAF)
7. Director, RAKNPA / GM, CEPT / Directors of all PTCs
8. Director General P & T (Audit), Civil Lines, New Delhi
9. Secretary, Postal Services Board/ All Deputy Directors General
10. All General Managers (Finance) / Directors Postal Accounts / DDAP
11. Chief Engineer (Civil), Postal Directorate
12. All Sections of Postal Directorate
13. All recognized Federations / Unions/ Associations
14. GM, CEPT for uploading the order on the India Post website.
15. MOF(DEA), NS-II, North Block, New Delhi.
16. Joint Director & HOD, ICCW Building, 4 Deendayal Upadhyay Marg, New Delhi-110002
17. Guard File
18. Spare copies.Annexure
Standard Operating Procedure for Opening of New account (RD, TD, SSA) and Subsequent Deposits in (RD,SSA,Savings Account) in GDS Branch Post Offices through Bank Cheque
Introduction
Presently, Extra Departmental Branch Post offices (GDS Branch Post Offices) are not allowed to accept cheques for New Account Opening for RD, TD and SSA / Subsequent deposits for SSA, RD and Savings Account. There is restriction of accepting cash transactions of above Rs.25000/- in GDS Branch Post Offices in an account in a day. In order to facilitate GDS BRANCH POST OFFICE customers to open new accounts and make subsequent deposit through any bank cheque, following procedure for acceptance of cheque in GDS Branch Post Office is prescribed as under: -
(A) Operating procedure for Branch Post Offices
1. GDS Branch Postmaster can accept any bank cheque for opening of new account under SSA, TD
and RD schemes and subsequent deposits in SSA, RD and Savings Accounts.
2. Only Account Payee cheque is to be accepted.
3. Cheque is to be drawn in favour of concerned Postmaster of Head Post Office; GDS Branch Postmaster will ensure the following: -
a) For opening of account (SSA/TD/RD): - Endorsement on the back of such cheque shall be made as “For opening of ……… (name of scheme) account in the name of ………………………… (name of proposed depositor) (Signature of depositor)”
b) For subsequent deposit (SB/RD/SSA): - Depositor will enter details of cheque in pay-in-slip and endorsement on the back of such cheque shall be made as “For credit in the Account No………………… in the name of ……………… (Signature of depositor)”
4. In case cheque is drawn in favour of depositor, GDS Branch Postmaster will ensure the following: -
a) For opening of account (SSA/TD/RD): - Endorsement in favour of Postmaster of HO on the back of such cheque shall be made as “Pay to Postmaster…………………P.O for opening of………………(name of scheme)account in the name of……………(name of proposed depositor)(Signature of depositor)”
b) For subsequent deposit (SB/RD/SSA): - Depositor will enter details of cheque in pay-in-slip and write the account number on the reverse of the cheque duly signed.
5. There should be no correction in the cheque. Account Office will reject the cheque in case of corrections/overwriting is found on cheque.
6. Branch Postmaster will check the following before accepting a cheque: -
a) It is not a post-dated cheque.
b) Date of issue of cheque is not more than 3 months old.
c) Amount in words and figures should match.
7. Preliminary Receipt, SB-26 is to be issued for the cheque collected by the GDS Branch Postmaster
mentioning the Bank name, cheque number, date of issue of cheque and amount.
8. GDS Branch Post Office will not do any transaction for new account/subsequent deposit related to the cheque received in BO and sent for clearance to the Account Office, including those working on RICT device.
9. GDS Branch Postmaster will maintain a manual cheque register for registering list of cheques received for new account opening/subsequent deposit.
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