Procedure for supplementary accounts
This document explains the steps to be followed in generating the Cash account for March, supplementary cash book as well as the supplementary cash account and later the general cash book. Great care may be taken in proceeding with the work. So, please go through this document entirely, before the work on supplementary accounts is taken up
Declaring the working days for March and April
During the month of March, when the Day begin is done for the first time in the sub accounts module, the Supervisor is expected to enter the last working day in the month of March and the first working day in the month of April. For the current year 2016, it will be 31.3.2016(last working day in March 2016) and 01.04.2016(first working day in April 2016). This is taken as the default value in the application. This may kindly be checked up(use the menu Tools – Supplementary dates working as Supervisor). If there are some other dates, they may be changed to 30/31.3.2016 and 01.04.2016 respectively, before 31th March.
Regular cashbook during the month of March
Regular work in all the modules leading to the generation of cashbook can continue up to 31th March in the usual course and there is no change
Generation of cash account for March (regular)
All HOs should note that cash account for March (regular) should be generated before supplementary transactions commence. So, on the first of April, the accounts branch has to generate cash account for March, preferably before day begin is done in sub accounts module (though this is not a precondition, it ensures that work in supplementary accounts is not started)
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